How to convert Word to PDF

From college essays to marketing reports, you already know that PDFs can make your life easier, but converting your files can be time consuming. This is where Picsart’s Quicktools can save the day. With Quicktools, it’s super convenient to convert Word files to PDF, even if you’re not a tech savvy. Here’s how to convert Word to PDF in seconds with our free online editing tools.

What is a Word document?

If you create any type of document, you’re probably no stranger to Microsoft Word. Word can help you create a wide range of professional documents, from academic essays to tax reports, from scratch.

Earlier versions of Word created files in DOC format. Microsoft Word started using the DOC file format over 30 years ago when the first version of the software was released. The format was a proprietary document processor for Microsoft and it was only supported by Word. Then, in 2008, Microsoft released an updated version of DOC, DOCX, which could be used in other programs with certain functional limitations.

The main difference between DOC and DOCX? With DOC, you save your document in a binary file that includes your formatting and other data. Meanwhile, DOCX files are actually ZIP files that contain all the XML files associated with your document. Pretty cool, right?

What is a PDF file?

Let’s start with a simple definition. PDF stands for Portable Document Format. The PDF file format was created by Adobe to create an easy, reliable, and convenient way for users to save and share files on the web.

PDFs are universally compatible, so they retain their format regardless of the hardware, software, or operating systems used to view the document. Unlike Word documents, PDFs can contain rich media, form fields, videos, and more. They are easy to open and edit on Windows or macOS using Adobe Acrobat Reader.

What is the difference between Word and PDF?

Word documents and PDF files are among the most popular document formats and it’s easy to see why. Each file format has its unique pros and cons, and each file comes with different use cases.

Although they are both major formats for editing and reading written documents, they are created by separate software companies. Adobe developed PDF and Adobe Acrobat to edit PDF files. On the other hand, Microsoft designed DOC (the original Word document format) and Microsoft Word for editing Word documents.

So what is the main difference between Word and PDF? Most people prefer PDFs over Word documents because they are easily searchable on different devices. Meanwhile, Word files are designed with editing capabilities in mind.

Another key distinction between PDF and Word is how each format delivers content. Compared to PDF, Word documents are less likely to retain their formatting. Since PDF files have universal compatibility between operating systems, they will retain their exact formatting even when you print files.

Why does the formatting change from Word to PDF?

Imagine this: you’ve just finished a last-minute assignment on Microsoft Word. You click on the Case tab, choose Save as, and save your Word document as a PDF file. You’re about to send the file to your manager, but you decide to double-check things before clicking Send…and the formatting is completely wrong.

Maybe your original Word document had unique formatting and page breaks, or maybe you had a mix of portrait and landscape pages. Maybe you just lost your page numbers in the footers. You’ve already spent hours on your assignment, and now you just want to save your formatting so you can finally submit it.

The truth is that formatting issues can happen for all sorts of reasons. For example, if the font looks different in your PDF, it may be because the font cannot be embedded. When this happens, the PDF reader may replace it with a different font. If you want to maintain perfect formatting without changing your PDF settings, you’ll need an online editing tool to convert your Word to PDF.

Why should you convert Word to PDF?

Whether you’re working on a marketing presentation or submitting your resume for an application, PDF format is the way to go. PDFs are a universal file format, so anyone can view them from a computer, tablet or mobile phone.

Plus, PDFs always have consistent formatting no matter how you view them. There are only a few file types that you can open on any device without losing formatting, and PDF is the best choice when sharing documents. This way, you can easily send and share documents in the correct format, no matter what program you used to create them.

Sometimes even small issues, like font availability, can make file conversion worthwhile. If you send a Word document, you can use a font that is not accessible to your recipients. In this case, their device will automatically select a default font when they open and access the document. This can be a serious problem for Word documents, and it can affect the readability of your file.

What’s the easiest way to convert Word to PDF?

With Microsoft Word, it’s pretty easy to convert your Word document to PDF when you save your file. But if you don’t have Microsoft Word or don’t want to sacrifice your format, you can convert Word documents to PDF files with just a few clicks with Quicktools.

Whatever your editing needs, Quicktools can be your MVP. Quicktools is a set of standalone (free!) tools from Picsart that you can use for your next assignment, job presentation, or resume. Whether you want to convert Word to PDF, compress images, or cut videos, we’ve got you covered.

The best part? You don’t have to spend hours of valuable time on file conversions. When using Quicktools, you don’t need to download any third-party software to convert files. Our free Word to PDF converter also does not require registration or payment. All you have to do is upload your document, click Convert, and you’re good to go. And if you need to edit your new PDF, you can use our PDF tools to merge, compress or split PDF files.

How to Convert Word to PDF with Quicktools

Now that you know why PDF is the best choice for your documents, you’re probably wondering how to convert Word files to PDF. Good news: with Quicktools, you won’t have to worry about learning curves or time-consuming file conversions. Even if you’re not a tech wizard, you can convert your Word to PDF in seconds. Win-win.

Ready to start? Here’s how to convert Word to PDF for free with Quicktools.

1. Open the Word to PDF converter.

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2. Drag and drop your Word document into the dotted area. Or click on Choose the folder to choose a Word document from your library.

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3. After uploading your DOC file, click Convert to PDF.

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4. Congratulations. You have converted your Word file to PDF. Now click Download PDF files to download your new PDF. It’s so easy.

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